What forms of identification are needed for I-9?

Driver’s License

• ID card issued by federal, state or local government agencies or entities, provided it contains a photograph or information such as name, date of birth, gender, height, eye color and address.
• School ID card with a photograph.
• Voter registration card.
• U.S.military card or draft record.

Is a copy of Social Security card valid for I-9?

No. Employees must present original documents. The only exception is that an employee may present a certified copy of a birth certificate.

What is an acceptable receipt for I-9?

For I-9 purposes, you can accept a receipt for an application to replace a lost, stolen, or damaged document. The receipt only works for 90 days, though, after which your employee must present an original document or documents.

What can I use instead of Social Security card for employment?

12.3 List C Documents That Establish Employment Authorization

• U.S. Social Security Card.
• Certifications of Birth Issued by the U.S. Department of State.
• Birth Certificate.
• Form I-197, U.S. Citizen Identification Card.
• Form I-179, Identification Card for Use of Resident Citizen in the United States.

Can a birth certificate be used as right to work?

The legislation has changed such that a ‘short-form’ birth or adoption certificate, together with an official document confirming a candidate’s National Insurance number, is now an acceptable Right to Work document; i.e. it is no longer a requirement for the birth or adoption certificate to be a ‘long-form’ birth or …

Is birth certificate a form of ID?

Birth certificates are not evidence of identity, and are easily obtained. Although certificates issued at the time of birth may give more confidence that it belongs to the individual, unlike a recently issued certificate, they will not show if any information has been corrected or superseded by a new registration.

What is an acceptable receipt?

The following types of receipts are generally acceptable: Credit card or cash register receipt, when itemization of items purchased is shown. For group meals, itemized receipt and completed and signed Group Meal Form / SAP Concur report. For phone or mail orders, credit card receipt or invoice/statement from vendor.

Can I use a passport receipt for I-9?

You have an employee who needs to complete his Form I-9. He reviews the list of acceptable documents and gives you a U.S. passport. However, the passport has expired so you cannot accept it since the current I-9 guidance states that you may only accept unexpired documents.

Can a W2 be used as proof of Social Security number?

You can prove your SSN with one of the following documents that shows your asserted legal name. (Name change documents are not acceptable.) W-2 Form with full SSN (including W-2C, W-2G, etc.) SSA-1099 Form with full SSN (including SSA-1099-SM, SSA-1099-R-OP1, etc.)

What birth certificates are acceptable for Form I-9?

The only birth certificate acceptable for Form I-9 purposes must be an original or certified copy of a birth certificate issued by a state, county, municipal authority or outlying possession of the United States, bearing an official seal.

When to accept an ID card for Form I-9?

You may accept an ID card if it contains a photograph or, if it does not contain a photograph, it includes identifying information, such as name, date of birth, gender, height, eye color, and address. Some states may place restrictive notations on their ID cards. For Form I-9 purposes, you may accept these cards. Identification card from Virginia

What is the I-9 form for employees?

New employees must verify both their identity and their authorization for employment. This verification process includes Form I-9 The employee shows you documents for identity and work eligibility. You as the employer review the documents and attests that they are acceptable.

When can you not accept a receipt on Form I-9?

You cannot accept a receipt showing the employee has applied for an initial grant of employment authorization. You also cannot accept receipts if employment is for less than three business days. For a list of acceptable receipts for Form I-9, see Table 1 in Section 4.3, Acceptable Receipts.